Recording a Meeting in Microsoft Teams
Any scheduled meeting in MS Teams can be recorded for future viewing. The recording captures audio, video, and screen-sharing activity and can be securely shared across UIW or with external guests. When managing recordings in MS Teams, you'll need to start, stop, and find a meeting recording.
Start a recording
- Start or join a meeting.
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Select More
- Select Record and Transcribe.
- Select Start recording.
- From the same menu, choose Stop recording to end the recording, or let the meeting end.
Stop a recording
- Within the meeting, select More > Record and Transcribe > Stop recording.
Find a recording
- Option 1 - Within the MS Teams app, open Chat > locate the meeting chat > open the recording.
- Option 2 - If you recorded the meeting, log in to Cardinal Apps > open OneDrive > select My Files > Recordings.
Need more detail?
Delve into the in-depth walkthrough below, complete with images and various notes for every step.
In-Depth Walkthrough
Start a Recording
When you start a recording in a meeting, you also turn on live transcriptions. This window can be minimized in your meeting window. To start your recording:
- Start or join a meeting.
- Within your meeting window, next to your other meeting functions like camera and mic, select More
- Choose Record and Transcribe.
- Select Start recording.
You cannot have two participants making two separate recordings. Once someone starts recording a meeting, that recording will be stored in the cloud and available to all participants after the meeting concludes.
Stop a Recording
- Within your meeting window, next to your other meeting functions like camera and mic, select More
- Choose Record and Transcribe.
- Select Stop Recording
Find a Recording
After a meeting has concluded, all participants will have access via a link in the meeting chat in their MS Teams app until the owner removes permissions, deletes the recording, or the link expires.
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Within MS Teams, Open Chat
- Locate the meeting chat, which shares the meeting name.
- Select the recording in the chat feed. The recording will be a tile with the meeting title, date, time, and other misc. information.
Note: Recordings are also stored within a folder titled "Recordings" within the OneDrive belonging to the person who started the meeting recording.
FAQ
Do meeting recordings expire in Microsoft Teams?
Yes, after 60 days, but the expiration date can be extended to a chosen date or removed entirely. Learn how to extend or cancel the expiration date of a Microsoft Teams recording. When a recording expires, the owner will get an email. At that point, they'll have up to 90 days to recover it from their OneDrive recycle bin online. Once recovered, the recording will no longer expire automatically.
Who can start or stop a recording?
By default, for regularly scheduled meetings, anyone in the meeting can start or stop a recording in MS Teams. You can change this by changing the "Who can present" meeting option to "Organizers and Co-organizers". Learn about adjusting meeting options for scheduled meetings in Microsoft Teams.
Who owns a meeting recording?
A meeting recording is owned by the person who started the recording within the meeting. This means it will be stored in that person's OneDrive within a folder named "Recordings". If the meeting was set to Record automatically, then the initial recording will be owned by the meeting organizer.
How do I know when a meeting is being recorded?
When a meeting recording starts, MS Teams shows a notification to all participants on the desktop, web, and mobile apps, as well as to people who dialed in via phone. Additionally, the recording symbol can be found within the meeting window.
Can participants download a meeting recording?
Only organizers, co-organizers, and participants directly invited to the meeting can download a meeting recording. Participants joining an MS Teams meeting from a meeting link, meeting ID and passcode, or dialing in will only be able to view the recording.
Can guests or external participants view the recording?
Guests and external participants can view the recording only if it's explicitly shared with them. To learn more about sharing meeting recordings in OneDrive, see Share your Microsoft Documents.
If I leave the meeting, will the recording continue?
The recording will continue even after the meeting organizer has left, and even if the person who started the recording has left. The recording will continue until everyone has left the meeting and it has ended.
Where can I learn more about meeting recordings in Microsoft Teams?