Add a Co-organizer to a Microsoft Teams Meeting

Once you've sent out invitations for your meeting in MS Teams, you have the option to appoint up to 10 co-organizers to assist in overseeing the event. A co-organizer is similar to what a co-host was in Zoom. To add a co-organizer to a meeting:

Schedule your MS Teams meeting.
Within the body of the meeting invite, select Meeting options under the "For Organizers" section.
Next to Choose co-organizers, select the search field and enter an appropriate UIW email address to add someone as a co-organizer.
- You can only add individuals who were directly invited to the meeting as required/optional attendees.
Select Save to close the options menu and save co-organizer choices.

Need more detail?

Delve into the in-depth walkthrough below, complete with images and various notes for every step.

In-Depth Walkthrough

When adding co-organizers to a meeting in MS Teams, ensure that the individuals you want to add are already listed as required attendees in the meeting invitation. This means they must be directly invited to the meeting as optional or required attendees to be eligible for co-organizer privileges.

Step 1: Schedule Your Microsoft Teams Meeting

Schedule your MS Teams meeting. Every meeting scheduled in the MS Teams app is automatically made into an online meeting. Scheduling from Outlook? Learn how to add an MS Teams link to your Outlook meeting.

Step 2: Locate the Meeting Options

Find the meeting invite in either the MS Teams app or your Outlook calendar. Open the invite and choose Meeting options in the footer of the invite's body.

Step 3: Selecting Your Co-Organizers

Find the Choose co-organizers setting under the Roles area, and click the entry field to manually enter an email address as a co-organizer. Alternatively, use the arrow icon to provide a list of options from the currently invited list of people. Select the individuals you wish to designate as co-organizers for your meeting.

Co-organizers can only be added if they are directly invited to the meeting. If your intended co-organizer is not on the drop-down list or doesn't add when their email is entered, execute the following:

Close the meeting options window.
Enter the email addresses of the individuals who are intended to be co-organizers or optional attendees.
Save the changes and retry using the meeting options.

Step 4: Save Meeting Options

Once you've added the co-organizers to your meeting, don't forget to Save your meeting options before closing the window.

FAQ

What can a co-organizer do and not do?

These co-organizers will be listed alongside the main organizer in the meeting participant roster and will possess nearly all of the meeting organizer's functionalities.

Co-organizers can:

Access and adjust meeting options.
Manage breakout rooms.
Bypass the lobby.
Lock the meeting and manage participants.
Change another participant's meeting role.
End meeting for all.

Co-organizers can't:

Manage the meeting recording, unless they started the recording.
Remove or change the meeting organizer's permissions.

Is it possible to add co-organizers while scheduling the meeting, rather than doing so after?

Yes. You can open the meeting options menu while scheduling the meeting from Teams or Outlook, and add co-organizers during the scheduling process. You must have invited attendees within the attendee field, though.

Can external users be co-organizers?

Co-organizers must be from within the same organization as the meeting organizer, i.e. UIW. External users can't be made co-organizers under normal circumstances. If an external user is or has been a part of an MS Team space at UIW, they'll already be registered as a 'guest' and would then be able to act as a co-organizer for a meeting. If you are collaborating with external personnel who may need to manage parts of a meeting, schedule a webinar/town hall instead and add the individual as a presenter. For more information about guests, contact the UIW Help Desk.