Microsoft Education: Schedule Teams Meetings In Canvas

Important: Currently, there is an issue with scheduling reoccurring meetings through the Canvas app. This issue has been submitted to Microsoft and we expect a resolution shortly. We apologize for the inconvenience.

Note: This guide assumes Microsoft Education has already been set up in your course. If not, follow the setup guide to enable Teams Meetings in Canvas.

The Teams Meetings app, located within the Microsoft Education integration, allows you to schedule and manage Microsoft Teams meetings directly from Canvas. This guide covers how to schedule, edit, and manage meetings without leaving Canvas.

Accessing Teams Meetings

Within the Microsoft Education menu in your Canvas course, select Teams Meetings.

Microsoft Education menu with Teams Meetings option highlighted

Understanding the Teams Meetings App Interface

The Teams Meetings app organizes meetings into four tabs:

Upcoming: Shows upcoming meetings scheduled by anyone in the course through the Canvas app
My meetings: Displays meetings scheduled by you within the Microsoft Education app
Previous: Shows past meetings scheduled through the Canvas app
Attendance: Displays attendance charts for meetings you organized or co-organized (instructors only)

Teams Meetings interface showing the four tabs: Upcoming, My meetings, Previous, and Attendance

Important: This app only shows meetings scheduled from within the Canvas Microsoft Education app. It does not display meetings scheduled from Outlook, the Microsoft Teams web/desktop app, or from the Link Creator app in the Canvas Rich Content Editor.

Scheduling a Meeting

To schedule a meeting, select New Meeting and complete the form with your meeting details:

Title: Add a descriptive title that helps attendees understand the meeting purpose
Invite attendees: Manually add email addresses to invite individuals to the meeting. Ideal for attendees outside your course, but if the intended audience of the meeting are course members, use options 3 or 4 below
Add entire class: Instantly adds your entire course roster to the invite list
Allow anyone in the course to join: Recommended for most meetings. This removes the need for individual invitations and makes the meeting visible to all course members
Date/time: Set the meeting date, start time, and duration
Time zone: Set the appropriate time zone for attendee calendars
(Currently not functioning) Make recurring: Enable if the meeting repeats, then set start/end dates and recurrence pattern
Details: Add meeting notes or agenda to help attendees prepare

New meeting form showing all the fields described above

When finished, select Save to schedule the meeting. You'll find it in the Upcoming or My meetings tabs.

Scheduled meeting appearing in the meetings list

Use Meet Now to Instantly Start or Share a Meeting

Sometimes you may need to start a meeting quickly or generate a link on the fly. The Meet Now option in the Teams Meetings menu lets you do just that. Click the arrow next to New Meeting, then select Meet Now to start an instant session.

You’ll have the option to rename the meeting before it begins. You can either select Start meeting to launch it immediately, or choose Get a link to share to copy a meeting link you can send to the class or individuals.

Editing a Scheduled Meeting

To modify an existing meeting, find it in the Upcoming or My meetings tab and select Edit next to the Join option.

Meeting list showing Edit button next to Join option

Canceling a Scheduled Meeting

There is no direct cancel option within the Teams Meetings app. Use one of these methods:

Method 1: Remove All Attendees

Edit the meeting and remove all attendees. This adds "Canceled:" to the meeting title for removed attendees.

Meeting with Canceled prefix in the title

Method 2: Cancel Through Outlook or Teams

Meetings scheduled in Canvas appear in your Outlook and Teams calendars. Navigate to the meeting in either app and cancel it there.

Meeting cancellation option in Outlook calendar

Frequently Asked Questions

Who can schedule meetings in the Teams Meetings app?

Anyone enrolled in the course can schedule Teams meetings through this app. Students can schedule meetings with peers, but they don't have the "Allow anyone in the course to join" option, so their meetings won't appear for others unless they're explicitly invited.

Student meeting scheduling interface without the course-wide join option

How can I tell who scheduled a meeting?

Each meeting tile displays "Organized by..." to show who scheduled the meeting.

Meeting tile showing 'Organized by' information

Can I map attendance to grades?

No. The attendance tab provides an overview of meeting participation but cannot pass grades back to Canvas. For graded attendance, we recommend using the Roll Call Attendance feature alongside your Teams meetings.

Attendance overview showing meeting participation data

Where can I adjust Meeting Options or additional features like Breakout Rooms?

Unfortunately, meeting options and additional settings cannot be adjusted from within the Canvas interface at this time. To configure these options, open the Microsoft Teams or Outlook (Mail) app, locate the meeting on your calendar, and manage settings from there. This functionality is planned for a future update.