While signing in with UIW account using the MS Teams desktop app gives you the full features available, there are some cases where personal, business, or guest accounts are used. This guide gives an overview of features available to each type of account. Consider these details when planning guest presenters, breakout room activities, and events involving prospective students.
Meeting organizers are reminded to manage all Meeting Options that align to the activities they want participants to complete and check the table in this guide for feature availability. All users are advised to install the desktop version on MS Teams on their computer for the best experience, but also note that each person's computer settings, operating system, and updates impact MS Teams functionality.
MS Teams Desktop App Features
| Feature | UIW Account | External Business Account | Personal Account | UIW Guest Account | Anonymous User |
|---|---|---|---|---|---|
| Sign in requirements | Sign in with UIW email and password | Sign in with your work Microsoft credentials from a company other than UIW | Sign in with your personal Microsoft credentials | After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email | Signed out of Microsoft Teams or have never signed in before, entered meeting info rather than choose account, then type your name when joining the meeting |
| Considerations | Full features | More features than a personal account | Not recommended, limited features | Not recommended due to difficult user experience, but registering upgrades some personal account features | Recommended over personal and UIW guest options |
| User label during meeting | Name only | Name, (Unverified) | Name, (External) | Name, (Guest) | Manually typed name, (Unverified) |
| Share screen or window | yes, if meeting allows | yes, if meeting allows | yes, if meeting allows | yes, if meeting allows | yes, if meeting allows |
| Share system audio when sharing screen | yes | yes | yes | yes | yes |
| Manage breakout rooms | yes, as the meeting organizer or co-organizer | no | no | no | no |
| Join a breakout room | yes | yes | no | yes | yes |
| Take control of someone's screen | yes | no | no | no | no |
| Annotate shared screen | yes | yes | yes | yes | yes, displays as Guest User only |
| Answer a poll | yes | yes | yes | yes | yes |
| Participate on Whiteboard | yes | yes | yes | yes | yes, displays as Guest User only |
| Noise suppression | yes | yes | yes | yes | yes |
MS Teams Web Browser Features
The MS Teams Web Browser is more limited in features than the desktop application across all account types.
| Feature | UIW Account | External Business Account | Personal Account | UIW Guest Account | Anonymous User |
|---|---|---|---|---|---|
| Sign in requirements | Sign in with UIW email and password | Sign in with your work Microsoft credentials from a company other than UIW | Sign in with your personal Microsoft credentials | After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email | Signed out of Microsoft Teams using incognito browser, or open a link having never signed in before, then type your name when joining the meeting |
| User label during meeting | Name only | Name, (Unverified) | Name, (External) | Name, (Guest) | Manually typed name, (Unverified) |
| Share screen or window | yes, if meeting allows and browser permission granted | yes, if meeting allows and browser permission granted | yes, if meeting allows and browser permission granted | yes, if meeting allows and browser permission granted | yes, if meeting allows and browser permission granted |
| Share tab/system audio when screen sharing | limited depending on browser | limited depending on browser | limited depending on browser | limited depending on browser | limited depending on browser |
| Manage breakout rooms | no | no | no | no | no |
| Join a breakout room | yes | yes | no | yes | yes |
| Take control of someone's screen | no | no | no | no | no |
| Annotate shared screen | no | no | no | no | no |
| Answer a poll | yes | yes | no | yes | yes |
| Participate on Whiteboard | yes | yes | yes | yes | no |
| Noise suppression | yes | yes | yes | yes | yes |