Any scheduled meeting in MS Teams can be recorded for future viewing. The recording captures audio, video, and screen-sharing activity and can be securely shared across UIW or with external guests. When managing recordings in MS Teams, you'll need to either set your meeting to record automatically or manually start and stop the recording as well as find the meeting recording after the event. Automatically record a scheduled meeting - Premium Feature: Create the meeting and open the Meeting Options. Toggle the Recording & Transcription option on. Click Apply to save. Manually start a recording: Start or join a meeting. Select More Select Record and Transcribe. Select Start recording. From the same menu, choose Stop recording to end the recording, or let the meeting end. Manually stop a recording: Within the meeting, select More > Record and Transcribe > Stop recording. Find a recording: Organizer - Log in to Cardinal Apps > open OneDrive > select My Files > Recordings. Participants - Within the MS Teams app, open Chat > locate the meeting chat > open the recording. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Automatically Record a Scheduled Meeting When you schedule a meeting with a Teams Premium License, you can enable the setting for the recording to begin automatically: Create the meeting and 0pen the Meeting Options. Toggle the Recording & Transcription option on. Click Apply to save. Manually Start a Recording When you start a recording in a meeting, you also turn on live transcriptions. This window can be minimized in your meeting window. To start your recording: Start or join a meeting. Within your meeting window, next to your other meeting functions like camera and mic, select More Choose Record and Transcribe. Select Start recording. Note: You cannot have two participants making two separate recordings. Once someone starts recording a meeting, that recording will be stored in the cloud and available to all participants after the meeting concludes. Manually Stop a Recording Within your meeting window, next to your other meeting functions like camera and mic, select More Choose Record and Transcribe. Select Stop Recording Find a Recording Recordings in MS Teams are stored in the cloud, so there is no local option for accessing them. Organizer: Find the Recording in OneDrive The recordings of Teams meetings are located in the "Recordings" folder of the meeting organizer's OneDrive. To find a recording within OneDrive, As the meeting organizer, log in to Cardinal Apps Open OneDrive Select My Files Open the Recordings folder and find the recording: Recordings have the meeting title, date, and time within the name. Participants: Find the Recording in Chat or the Calendar Tab After a meeting, all participants will have access via a link in the meeting chat or, if invited to the meeting, in the calendar tab in their MS Teams app until the owner removes permissions, deletes the recording, or the link expires. To find a recording in the Chat menu: Within MS Teams, Open Chat Locate the meeting chat, which shares the meeting name. Select the recording in the chat feed. The recording will be a tile with the meeting title, date, time, and other misc. information. To find a recording in the Calendar: Within MS Teams, Open Calendar. Find and open the meeting: If you cannot find the meeting, you may not have been directly invited - contact the meeting organizer to ask for the recording. Select Recording. MS Teams Recordings FAQ My recording has the video feeds of the other participants. Can I change that? Unfortunately, when Microsoft Teams records a meeting, it includes the video panels in the recording. There is no way to change this. To correct it, however, we suggest using editing software such as Clipchamp or Camtasia to crop the recording. We recommend Clipchamp because it is a web-based editor, meaning no downloading and uploading large files. Also, it can be accessed directly above the meeting recording with the Clipchamp button in the Stream viewer. Do meeting recordings expire in Microsoft Teams? Yes, after 60 days unless the organizer extends or removes the expiration date. Learn how to extend or cancel the expiration date of a Microsoft Teams recording. When a recording expires, the owner will get an email. At that point, they'll have up to 90 days to recover it from their OneDrive recycle bin online. Once recovered, the recording will no longer expire automatically. Who can start or stop a recording? By default, for regularly scheduled meetings, anyone in the meeting can start or stop a recording in MS Teams. You can change this by changing the "Who can present" meeting option to "Organizers and Co-organizers" or another option. Learn about adjusting meeting options for scheduled meetings in Microsoft Teams. Who owns a meeting recording? The meeting recording belongs to the meeting organizer. The organizer is the person who scheduled the meeting, and the recording will be stored in their OneDrive in a folder called "Recordings." This applies even if the meeting was set to record automatically and the organizer is not present at the meeting. How do I know when a meeting is being recorded? When a meeting recording starts, MS Teams shows a notification to all participants on the desktop, web, and mobile apps, as well as to people who dialed in via phone. Additionally, the recording symbol can be found within the meeting window. Can participants download a meeting recording? Only organizers, co-organizers, and participants directly invited to the meeting can download a meeting recording. Participants joining an MS Teams meeting from a meeting link, meeting ID, and passcode, or dialing in will only be able to view the recording. How do I prevent my recording from being shared in the meeting chat? Unfortunately, there is no option to disable meeting recordings from being shared automatically in the meeting chat. Can guests or external participants view the meeting recording? Guests and external participants who join using a meeting link can only view the recording if it's explicitly shared with them. To learn more about sharing meeting recordings in OneDrive, please refer to the "Share your Microsoft Documents" guide. External participants who are directly invited to the meeting, have a Microsoft Teams account, and are logged into the MS Teams app may see the recording through the chat menu. If I leave the meeting, will the recording continue? The recording continues even after the meeting organizer has left as well as if the person who started the recording has left. The recording will continue until everyone has left the meeting and the meeting has ended. Where can I learn more about meeting recordings in Microsoft Teams? Meeting recap in Microsoft Teams. Delete a recording. Edit a transcript.

MS Teams automatically deletes meeting recordings stored in OneDrive or SharePoint after the default expiration time of 60 days. By modifying or extending the expiration date, you can guarantee that your recordings are accessible for as long as necessary. To alter or eliminate the expiration date for a Microsoft Teams recording: Open the Microsoft Teams app. Click on Calendar Locate and open the meeting on your calendar. Select the Recording prompt. Or select the Recap tab. Select Open in Stream. Select the Expires in XX days prompt under the video player. Choose your desired expiration option. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Step 1: Open the Meeting in the Teams App Launch the MS Teams app. 1. Open the calendar tab. 2. Find the meeting on your calendar and double-click to view the meeting details. Note: Only meeting organizers, co-organizers, or directly invited attendees will be able to open the meeting information window in the Teams app. Step 2: Open the Recording In the meeting information window, if your meeting was recorded, you can open the recording by clicking on the Recording box above the meeting details. Alternatively, you can also click on the Recap tab next to the meeting title. Step 3: Open in Stream We cannot change or extend the recording expiration date from within the MS Teams app, so within the recording window, select the Open in Stream option. Step 4: Change the Expiration Date To change the expiration date of the recording in Stream: Select the "Expires in XX days" text to reveal a drop-down menu with different expiration options. Select the expiration option that best fits your needs. Note: For MS Teams meetings, the expiration date means that the recording will be deleted after that period. However, the meeting recorder can still retrieve it from the respective online recycle bin for up to 60 days after the expiration date. If you attempted to adjust the expiration date and received the following notice: "This video will be deleted. To change this, contact the file owner, or if you have access, use Edit mode." - You may not be the video owner or have editing access. Contact the meeting organizer or try the following: Select the Edit button in the upper right of the page and try again... If there is no Edit button, you will need to contact the owner of the video. The owner will be displayed to the right of the view count below the video. MS Teams Recording Expiration Date FAQ My meeting recording expired and it was deleted... Can I recover it? Yes, if it was deleted within 30 days of the recovery attempt. When an MS Teams meeting recording expires, it goes to the recycle bin of the OneDrive or SharePoint site it was stored in. Contact the UIW Help Desk to learn how to retrieve files from online recycle bins. Are there other ways to find the meeting recording? Organizers, co-organizers, and invited attendees can access the meeting recording through different menus. Attendees who joined the meeting but were not invited will need to have the recording shared with them. If you are the organizer, you can locate the recording through OneDrive: Log in to Cardinal Apps > OneDrive > My Files > Recordings. Everyone involved in the meeting can access the recording through the Chat menu. Open the MS Teams app. Click on Chat Locate the meeting chat. Select the "Recap" prompt within the recording tile in the chat log. Select the Open in Stream option. Select the Expires in XX days prompt under the video player. Choose your desired expiration option. Can I adjust the default 60-day expiration limit on videos? No. The default expiration time limit is set by the IT department at UIW.

Gain insight into your meeting participation with attendance reports. As a meeting organizer at UIW, attendance reports are enabled by default on all scheduled meetings in MS Teams, no additional action is needed. Attendance reporting empowers you to effortlessly view and download crucial attendance details both during and after your meeting. Organizers can view attendance reports either during a meeting or after a meeting to: Track student attendance in online classes or gatherings. Identify participants who unmute their microphones the least. View missing attendees to provide follow-up information. Track attendance patterns to identify at-risk students. Only meeting organizers and co-organizers can download attendance reports, the download option is not available to participants. Co-organizers can only view and download reports for meetings that were scheduled in Teams, not Outlook. Method 1: During a Meeting Downloading an attendance report during the meeting provides a simple .csv file with attendee names, actions like joined or left, and timestamps for those actions. Organizers must use this method if the Teams meeting was created via the: Meet Now button; or Using the Teams Meetings app within the Canvas RCE As the meeting organizer, you can download the attendance report from the people menu. This may be useful to capture meeting attendance at a specific time or point in the meeting. Select the People icon Next to Participants, select the three dots for more options Choose Download Attendance List Your report is a .CSV file named 'meetingAttendanceList.csv' and can be opened with Microsoft Excel. Access the downloaded file on your computer by navigating to your Downloads location. Method 2: After a Meeting After a meeting, as either the meeting organizer or co-organizer, you can view and download the attendance report in the Meeting Chat or through the Meeting Invite on the Teams Calendar. This method can only be used if the meeting was scheduled: From Outlook: This option excludes co-organizer access From the MS Teams Calendar With the "Microsoft Teams Meetings" option on the course navigation menu in Canvas Access Attendance in the Meeting Chat Go to the Chat menu in MS Teams Locate the meeting chat that shares the meeting title. A tab labeled "Attendance" will appear in the chat area Select Download Access Attendance in the Meeting Invite The attendance report will also be directly available from the meeting invite if you are the meeting organizer or co-organizer. Go to the Calendar menu in MS Teams Find and open the meeting Select the Attendance tab or button Select Download Teams Attendance Reports FAQ How can I learn more about attendance reports? Learn more about managing attendance reports for your meetings in MS Teams. Visit the MS Teams Help & Learning portal. Can't find an attendance report? Contact the UIW Help Desk to troubleshoot further.