The OneDrive app in Canvas streamlines assignment management by allowing educators to create, share, and collaborate on files without leaving Canvas OneDrive in Canvas Availability OneDrive in Canvas is available for all instructors of Canvas courses. Students can use OneDrive for Students with limited features (linking only, no embedding). Tech support is provided by the UIW Help Desk. OneDrive in Canvas Considerations For the best possible experience, use Microsoft Edge or Google Chrome. If you encounter unexpected behaviors, clear your browsing history or change browsers. Consider embedding vs. linking: Embedding allows content to be viewed within Canvas while linking opens files in a new tab. Embed is preferred to allow students to view your content within the Canvas location rather than opening a link. When you insert files from the OneDrive app into Canvas, a separate copy is created. Any changes made to the original OneDrive file will not affect the version in Canvas. Instructors of the course have editing permissions for the inserted files, while students can only view them. Files inserted with the OneDrive app fully support course copies and do not expire. Additionally, they do not count towards the 2GB storage limit of a Canvas course. OneDrive in Canvas Guides Learn about the various ways to use OneDrive in Canvas. Use the OneDrive app to share files in Canvas Create a template-less assignment Collaborate using OneDrive files Add Microsoft files to your course modules Grade Microsoft files with Canvas SpeedGrader OneDrive in Canvas FAQ Course participants are reporting an error when viewing the content. What should I do? If participants encounter any errors within an embed, please try the following: Students should clear their browsing history/cache. We have a step-by-step guide to share and the Help Desk is equipped to assist students with these issues and clearing the browsing cache. If students continue to run into issues after clearing their cache, they should allow cookies for Canvas within their browser of choice. While not best practice like embeds, using the ‘Link’ option when inserting these videos into a course will open the video up in a new tab, which traditionally is issue-free. Is OneDrive in Canvas available to Students? Yes, but when used through the RCE, it is called OneDrive for Students. The student version does not offer the embed option that instructors have; students can only add a link where they place the file. How does OneDrive in Canvas work? When you use OneDrive in Canvas, the file you choose to share is copied into your course. After it's inserted, you can think of it as a separate copy from the original file in your OneDrive. This process happens behind the scenes, out of sight. Can I adjust permissions for the files I share through the OneDrive in Canvas? When sharing files through OneDrive in Canvas, you cannot change permissions for a file. Students are always 'view-only' and instructors have 'edit' access. If you need different permissions or more granular control over your file, share a direct link to the file outside of Canvas. What should I do if I need to update a file that I added to my course? You have a few options for dealing with the Canvas file, as it is a separate copy from the original: As a teacher, open the file from Canvas (not OneDrive) and make the necessary edits. Delete the old file from Canvas and then upload an updated version. What's the difference between a link and an embed? Link adds a link to Canvas, which opens the file in a new tab when clicked. Links are great for sharing documents such as Word or PDF files. Embed displays the content within the Canvas location where you place it. This is great for embedding PowerPoint presentations and video files. What happens if a course is copied, do the documents inserted with the OneDrive app expire? No. Documents added with the OneDrive app fully support course copy and these files will carry over to the new course and will not expire. Still, it's recommended to check for outdated materials each term.

Instructors can use the integrated OneDrive app in Canvas to easily share files from UIW's cloud storage. This tool is ideal for embedding content like Stream videos and PowerPoint presentations in your course. Within Google Chrome or Microsoft Edge, log in to Cardinal Apps and open Canvas. Navigate to any course space with the Rich Content Editor (RCE). Use Tools in the toolbar or select the app icon to View All. Find OneDrive in the alphabetical list. Allow the process to run. If prompted, sign in with your UIW email and password. If you see a "Setting up the course" prompt, you may need to wait a few moments. After 30 seconds, close the window and open the OneDrive app again to continue. Click on the file or video, you want to link or embed. Save, send, or publish your Canvas space. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Important: For the most reliable experience, use Microsoft Edge or Google Chrome. Step 1: Open Cardinal Apps Log in to Cardinal Apps and open Canvas LMS. Step 2: Open the Canvas RCE Navigate to any space that has the RCE. If you're unsure what this is, learn more about the Rich Content Editor in Canvas. Alternatively, you can also locate the OneDrive option anywhere an external tool is accepted, such as adding a module item as an External Tool. If you choose to add OneDrive as a module item, skip to step 5 Step 3: Open the External Apps Option Use Tools or the electric plug Icon to select View All. The RCE offers both the toolbar options and icon shortcuts, two ways to take the same action. Choose whichever way you prefer to work. The View All option opens a pop-up of choices listed in alphabetical order. Note, that Canvas offers recent shortcuts once you have previously opened an app. Option 1: Choose Tools > Apps > View All Option 2: Choose Electric Plug Icon > View All Step 4: Select the OneDrive App Select OneDrive in the alphabetical list and click Done. Step 5: Allow Process to Run If you've never used the OneDrive app in your Canvas course, you'll see a "Setting up the course" notice. You may see a notice stating, "Course initialization is in progress, please check after some time." If this occurs, close the box and reopen the app. If the message persists, you will need to wait and try again at a later time. This is common during busy school seasons, such as the start of a semester. Note, that this process creates a storage space behind the scenes where a copy of your file is shared in your course - this app does not make a "live" connection between your OneDrive files and Canvas. Step 6: Sign In to OneDrive After a few moments, you will be prompted to log in. Choose the option for your UIW email address to complete the process, or, if asked, log in using your UIW email and password. Do not utilize a personal Microsoft account. Step 7: Select Files to Share After signing in to the window, your OneDrive files and folders will appear. You'll be able to browse your cloud storage through the My Files tab, or insert files from SharePoint and Team sites you're a member of. Remember, any file you select to share in Canvas in this step has a copy made behind the scenes - you are not sharing a live link to the document in your OneDrive. To select files to share: Find and select the file or video you want to share in Canvas. You can only select one item at a time. Select either the Link or Embed button to insert the file into your course: Embed is preferred to allow students to view your content within the Canvas location rather than opening a link. Step 8: Upload Completed You'll receive a success notification and can then save your work in the RCE. Your file is now available to view in your Canvas course. FAQ Course Participants are reporting they get an error when viewing the content. What do I do? If students encounter any errors within an embed, please try the following: Students should clear their browsing history/cache. We have a step-by-step guide to share and the Help Desk is equipped to assist students with these issues and clearing the browsing cache. Students are also encouraged by IT and OTLT to use Google Chrome or Microsoft Edge. Firefox and Safari block cross-site tracking, which almost always breaks embedded content like videos/documents. If you don’t want the troubles that come along with traditional embeds, we recommend using the ‘Link’ option when inserting these videos into your course. This will open the video up in a new tab for the student, which traditionally is issue-free. Is the OneDrive app in Canvas available to Students? Kind of. This version of the OneDrive app in Canvas will not show for students' outside assignment submissions. To insert files in Canvas, students will use a different version of the app called "OneDrive for Students". The student version does not offer the embed option instructors have, students can only add a link where they place the file. How does OneDrive in Canvas work? When using the OneDrive app, Canvas copies the file you choose to share into your course. Once inserted, you can think of these as separate copies from the original located in your OneDrive. This process happens behind the scenes, out of sight. How do permissions work when sharing files through OneDrive in Canvas? The permissions are based on the user's Canvas role when sharing documents and videos through the OneDrive app in Canvas. Teachers have edit permissions, while students can only view them. Students cannot edit files shared this way. Can I adjust permissions for the files I share through the OneDrive in Canvas? When sharing files through OneDrive in Canvas, you cannot change permissions for a file. Students are always 'view-only' and Teachers have 'edit' access. If you need different permissions, share a direct link to the file outside of Canvas. What if I want to update a file I inserted into my course? Due to the Canvas file being a separate copy from the original, there are a couple of options available to you: As a teacher, open the file from Canvas, not OneDrive, and edit the file accordingly. Remove the old file from Canvas, then re-insert an updated version. What's the difference between Link and Embed? Link adds a link to Canvas, which opens the file in a new tab when clicked. Links are great for sharing documents such as Word or PDF files. Embed displays the content within the Canvas location where you place it. Embeds are great for PowerPoint and video files. What happens if a course is copied, do the documents inserted with the OneDrive app expire? No. Documents added with the OneDrive app fully support course copy and these files will carry over to the new course and will not expire. Still, it's recommended to check for outdated materials each term.

The Microsoft Teams Meetings app provides two methods to incorporate meetings into a Canvas course; The Navigation Menu and the Rich Content Editor (RCE). Each has its own conveniences. This guide will cover the Microsoft Teams Meetings app in the Navigation Menu. For steps on using Microsoft Teams in the RCE, view our written guide on the subject. The MS Teams Meetings app is a great addition to any online, hybrid course. Without leaving Canvas, course participants can: View past and upcoming course meetings. Schedule individual, group, or class-wide meetings for the course. Manage settings and options for their scheduled course meetings. Join MS Teams meetings related to the course all from within Canvas. Follow the steps in this guide to learn how to incorporate MS Teams meetings in Canvas through the Navigation menu: If you are an instructor, before you begin: Sync your Canvas course with Microsoft. Open your Canvas course. Select Microsoft Teams meetings from the Navigation menu. Select + New meeting. Fill in your meeting details. IMPORTANT: Only invited participants will be able to see the meeting information and join. Make sure to invite attendees so they can view and join the meeting. Instructors can use the Add entire class option to conveniently add all course participants. Select Save. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Instructors - Before you begin, as an instructor, make sure you've synced your Canvas course with Microsoft. This process should take around a minute and is pivotal to maximizing the Microsoft Teams meetings integration in Canvas. Step 1: Open Canvas Within the Canvas course: Select Microsoft Teams meetings from Course Navigation. You may be asked to sign in with your Microsoft account. Click Sign in and you will then be redirected to the Cardinal Apps login. Step 2: Schedule a New Meeting To schedule a new MS Teams meeting in Canvas, select + New Meeting. Note: The Microsoft Teams meetings menu in Canvas will not display any MS Teams Meetings scheduled outside of Canvas. It only displays meetings scheduled from within Canvas using the proceeding steps. Your menu may be blank at first. Step 3: Scheduling a Meeting In the New meeting window complete the details of your course meeting. Give your meeting a name. Select meeting attendees. These individuals will receive an invite and will see the meeting in their Microsoft Teams meetings area. Only invited participants will be able to see the meeting information and join. Instructors can use the 'Add entire class' option to conveniently add all course participants to the invite. To use this feature, make sure the course is synced with Microsoft. Assign a date, time, and length to your meeting. If your meeting repeats, change to the appropriate occurrence. Optional: Add your meeting to an existing channel in MS Teams (not recommended) Optional: Add a location to your meeting. By default, your meeting will be virtual and will create a link so this can be left blank. Optional: Add details for the meeting, such as the purpose, review items, or things participants should consider before joining. Step 4: Saving and Viewing the Meeting Select Save when you're ready to save and create your meeting. Your meeting will now appear for yourself and all invited course participants within the Microsoft Teams meetings tab in Canvas. When it's time to join the meeting, open the "Microsoft Teams meetings" tab in Canvas and select the "Join" option next to the meeting. FAQ Will meetings scheduled in Canvas show on my Outlook calendar? If the meeting was scheduled from the "Microsoft Teams meetings" menu in Canvas, it will appear in your and the invitee's Outlook calendar. If the meeting was scheduled with the "Microsoft Teams Meetings" app in the Rich Content Editor, it will not appear on calendars outside of Canvas. What will course participants see when they open the Microsoft Teams meetings tab? When course participants, including instructors and students, open the Microsoft Teams meetings tab they'll see a list of all the MS Teams meetings scheduled in Canvas that they have been invited to. Course participants will not see any meetings that they were not added as attendees to. Due to this, it's recommended instructors leverage the Add entire class function when scheduling a course-wide meeting. Of course, if you wish to schedule a meeting for a single participant or a group, only those participants will see the meeting option. How can I share a link or edit meeting options? From the "Microsoft Teams meetings" tab, you can click on the three dots next to a meeting to access additional measures, including Meeting options and the Copy link function. Why are course participants unable to see a meeting I scheduled in the menu? Ensure the course participants facing issues were invited to the meeting scheduled from within Canvas. Only individuals invited to a scheduled meeting in Canvas will see the meeting on their menu. Learn how to troubleshoot participants not seeing Teams meetings in the Canvas menu. How can course participants view recordings from these meetings? Unfortunately, there's no way for participants to access recordings from the Microsoft Teams meeting navigation menu in Canvas. Course recordings can be accessed via two methods. The instructor can share the recording link in their Canvas course. Course participants can access the recording via the MS Teams application on mobile, desktop, or browser. Open the MS Teams app. Open the Chat tab. Locate the Meeting in the Recent menu and the recording in the chat log. Can participants share a course recording with people outside of the course? No. When participants open and view the recording they'll only have the option to share with 'Only people with existing access'. This means the link will only work for other course participants who were invited to the meeting.

To create a course group, and use all the features in the 'Microsoft Teams meetings' app in Canvas, you must sync your Canvas course with Microsoft. This is a quick process that can be done from the settings menu of your Canvas course and once initiated, Canvas will continue to sync your course roster automatically to the course group. To sync your Canvas course with Microsoft: Log in to Cardinal Apps and open Canvas LMS. Navigate to your Canvas course. Open Settings. Select the Integrations tab. Turn on the Microsoft Sync. Select Sync Now. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Step 1: Open Canvas Log in to Cardinal Apps and open Canvas LMS. Step 2: Open Your Canvas Course Navigate to the course you want to sync. 1) Select Settings from the Course Navigation and 2) Open the Integrations tab. Step 3: Sync via The Integrations Tab in Course Settings Within the Integrations tab, 1) turn on the Microsoft Sync switch, and 2) select Sync Now. Finished! You have now successfully synced your Canvas course with Microsoft. This will provide you with a Microsoft Course Group and will allow you to fully utilize the Microsoft Teams Meetings app in Canvas. FAQ What is a course group and is it important? A course group is a Microsoft group that syncs with your Canvas roster. By creating a convenient group that's filled with course members, it becomes easier to share content from other Microsoft apps and services, such as OneDrive, Stream, SharePoint, and more. I selected 'Sync Now' and nothing is happening... This is OK. A sync can sometimes take minutes to several minutes. Try refreshing the page after a few minutes or check back at a later time to see if the sync was successful. How do I know the sync was successful? If you check the Integrations tab and expand the content to see "Status: Sync completed successfully", then your sync was successful and your course group has been created. I waited for the sync and now see an error stating "An error occurred during the sync". What do I do? This behavior is rare, but the sync may fail to perform. If this occurs, wait thirty minutes and check the tab once more. If you do not see a successful notice, try initiating the sync again by selecting the Sync Now button. Do I need to re-sync when the course roster changes? No. Once you've performed the initial sync, you do not need to manually sync again. The course sync will occur in the background at the end of each day or if your course roster changes. If your roster changes, the sync window will display a 'Sync auto-scheduled by enrollment changes' to recognize enrollment and let you know it will sync.

The Microsoft Teams Meetings app provides two methods to incorporate meetings into a Canvas course; The Navigation Menu option and the Rich Content Editor (RCE) app. Each method has its conveniences; however, the RCE app offers greater flexibility and simplifies the meeting scheduling process. This guide will cover the Microsoft Teams Link Creator app in the Rich Content Editor, for steps on using the Microsoft Teams option in the navigation menu, view our written guide on the subject. To use the Microsoft Teams Meetings app in the RCE: Open a space with a Rich Content Editor in Canvas. Select the external apps icon Select View All Select Microsoft Teams Link Creator Select Sign in Select Create Meeting link. Provide a date, time, and title for your meeting. These are kind of arbitrary. You can restart a meeting as many times as you need, so you are not limited to the date/time you choose. Select Create. Select Copy to copy the meeting invite and place the meeting info in the Rich Content Editor. Need more detail? Delve into the in-depth walkthrough below, complete with images and various notes for every step. In-Depth Walkthrough Step 1: Open the Rich Content Editor Log in to Cardinal Apps and open Canvas LMS. Navigate to any space with a Rich Content Editor, which could be a page, announcement, post, etc. The Rich Content Editor is identified by formatting options such as Edit, View, Insert, Format, Tools, Table, etc. If you're unsure, learn more about the Rich Content Editor in Canvas. Step 2: Open the Microsoft Teams Meetings app Select the external apps icon and choose View All. Select the Microsoft Teams Link Creator option from the scrolling menu. Step 3: Sign In to Microsoft Teams When you open the MS Teams app, you might need to sign in. 1) Click Sign in. A new window will briefly pop up, and then you will be redirected back to the Canvas page. Then, 2) click Create meeting link. Step 4: Create the Meeting When creating the meeting in Canvas, you'll find that the process is straightforward with no complications. Canvas has simplified the meeting scheduling process, so you only need to input the meeting title and proposed time. If you need more information about meeting options, please refer to the FAQ section. To create the meeting: Provide a title for the meeting. Set a date/time for the meeting. These are kind of arbitrary. You can restart a meeting as many times as you need, so you are not limited to the date/time you choose. Select Create. Step 5: Copy the Meeting to Canvas Now that the meeting has been created, we can see the meeting info displayed within the window. Select Copy to complete the scheduling process. You'll see the meeting link is posted in your RCE area, giving you the flexibility to copy and share anywhere. ' FAQ Explain the meeting information menu from Step 5. Meeting information: You are free to copy this info and place it outside of Canvas, but the Copy button will place it in your course automatically. Meeting options: If there are meeting options (such as a lobby, presenter privileges, recording settings, etc.) that you want to set, choose meeting options to adjust your meeting. These can always be adjusted later by starting the meeting > more > settings > meeting options. Copy: Copies the meeting link into the RCE on the current page. What's the difference between this and using the Navigation menu for scheduling MS Teams meetings? Scheduling and sharing meeting links from the RCE app is perfect for recurring meetings that don't require extra management, features, or setup, especially for courses that aren't always online. On the other hand, scheduling meetings through the navigation menu is more suitable for fully online courses where you'd want to provide more options for course participants. Ultimately, it comes down to the scheduler's preference. Is the "Microsoft Teams Link Creator" app available for students? Yes. Students and all course participants can use this app in the Rich Content Editor to schedule and share meetings.

Before deciding how you submit work for Canvas Assignments, be sure to carefully read all instructions and information presented in Canvas. Canvas Assignments are set up by your instructor and options vary according to the settings the instructor chooses to use. There are several ways to add OneDrive files to Canvas as a student: OneDrive for Students App is the method explained in this article. File Upload Canvas Assignments is an assignment option instructors may choose to use for collecting your work. OneDrive in Collaborations is supported at the course-level but is currently unavailable in group-level Collaborations. OneDrive for Students is an app available to students in the Canvas Rich Content Editor (RCE). Students can use this app to share file links with instructors and/or peers in a Canvas course anywhere the RCE is available. Navigate to any Canvas feature offering the RCE. Use Tools from the toolbar or find the electric plug icon to select View All. Search for, or scroll down the alphabetical options, to find OneDrive for Students. Sign in with your UIW email and password - do not use a personal Microsoft account. Wait for the connection to establish, check mark the file you want to share and click Attach File. Save your work in the RCE for others to see the link. Need more detail? Watch a 5-minute overview of the RCE and delve into the in-depth walkthrough below, complete with images and various notes for every step. Step 1: Navigate to any Canvas feature offering the RCE The RCE is available to create content inside any Canvas feature that supports student ability to contribute, which might include Discussions, Announcement comments, Pages open for editing, Group tools, and Text Entry Assignments. These course options are determined by each instructor and their choices impact your experience in a course. Step 2: Use Tools or the Electric Plug Icon to Select View All The RCE offers both the toolbar options and icon shortcuts, two ways to take the exact same action. Choose whichever way you prefer to work. The View All option opens a pop up of choices listed in alphabetical order. Note, Canvas offers recent shortcuts once you have previously opened an app. Option 1: Choose Tools > Apps > View All Option 2: Choose Electric Plug Icon > View All Step 3: Find the OneDrive for Students App Search for, or scroll down, to find the app named OneDrive for Students. Note: This name is used by UIW to differentiate the Microsoft OneDrive app available for students from the one for instructors because instructors can see both in their list. Step 4: Sign in with Your UIW Credentials This app works with your UIW Microsoft account and signing in with your UIW credentials allows a connection within Canvas. To ensure your do not encounter technical issues, do not use a personal Microsoft account. Step 5: Attach Your File Wait for the Microsoft connection to establish within Canvas, then check mark the file you want to share, and click Attach File. Step 6: Save Your Work Save your work using the option provided by the RCE for others to see the link added from your MS OneDrive. OneDrive for Students App in Canvas FAQ Can I use my personal Microsoft account in Canvas? No. To utilize all the tech benefits available to you and avoid errors, use your UIW email and password to connect your school account. Who do I contact for help with my UIW Microsoft account or password? The UIW Help Desk provides student technical support for account and access issues. Is the OneDrive for Students app the right choice for my assignment? It depends on your instructor. Carefully read the syllabus and any instructions provided in your Canvas course, then contact your instructor to clarify their expectations.