While signing in with UIW account using the MS Teams desktop app gives you the full features available, there are some cases where personal, business, or guest accounts are used. This guide gives an overview of features available to each type of account. Consider these details when planning guest presenters, breakout room activities, and events involving prospective students. Meeting organizers are reminded to enable Meeting Options that align to the activities they want participants to complete and check the table for feature availability. Users are advised to install the desktop version on MS Teams on their computer for the best experience, but also note that each person's computer settings, operating system, and updates impact MS Teams functionality. MS Teams Desktop App Features Feature UIW Account External Business Account Personal Account UIW Guest Account Anonymous User Sign in requirements Sign in with UIW email and password Sign in with your work Microsoft credentials from a company other than UIW Sign in with your personal Microsoft credentials After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email Signed out of Microsoft Teams or have never signed in before, entered meeting info rather than choose account, then type your name when joining the meeting Considerations Full features More features than a personal account Not recommended, limited features Not recommended due to difficult user experience, but registering upgrades some personal account features Recommended over personal and UIW guest options User label during meeting Name only Name, (Unverified) Name, (External) Name, (Guest) Manually typed name, (Unverified) Share screen or window yes, if meeting allows yes, if meeting allows yes, if meeting allows yes, if meeting allows yes, if meeting allows Share system audio when sharing screen yes yes yes yes yes Manage breakout rooms yes, as the meeting organizer or co-organizer no no no no Join a breakout room yes yes no yes yes Take control of someone's screen yes no no no no Annotate shared screen yes yes yes yes yes, displays as Guest User only Answer a poll yes yes yes yes yes Participate on Whiteboard yes yes yes yes yes, displays as Guest User only Noise suppression yes yes yes yes yes MS Teams Web Browser Features The MS Teams Web Browser is more limited in features than the desktop application across all account types. Feature UIW Account External Business Account Personal Account UIW Guest Account Anonymous User Sign in requirements Sign in with UIW email and password Sign in with your work Microsoft credentials from a company other than UIW Sign in with your personal Microsoft credentials After a UIW employee adds your email address to a UIW Microsoft Team or Group, sign in with the account associated with that email Signed out of Microsoft Teams using incognito browser, or open a link having never signed in before, then type your name when joining the meeting User label during meeting Name only Name, (Unverified) Name, (External) Name, (Guest) Manually typed name, (Unverified) Share screen or window yes, if meeting allows and browser permission granted yes, if meeting allows and browser permission granted yes, if meeting allows and browser permission granted yes, if meeting allows and browser permission granted yes, if meeting allows and browser permission granted Share tab/system audio when screen sharing limited depending on browser limited depending on browser limited depending on browser limited depending on browser limited depending on browser Manage breakout rooms no no no no no Join a breakout room yes yes no yes yes Take control of someone's screen no no no no no Annotate shared screen no no no no no Answer a poll yes yes no yes yes Participate on Whiteboard yes yes yes yes no Noise suppression yes yes yes yes yes

The MS Teams meeting lobby, also called a waiting room, requires people be admitted into the meeting. This feature can be managed in More options Security settings when the meeting is scheduled. By default, Who can bypass the lobby? is set to People in my org. While this setting works great for meeting security, an organizer can get themselves stuck in the lobby of their own meeting if they don't sign in with their UIW account. The simplest way to know if you are signed in is to stop before you click Join Now to assess your situation. If you type your name, you will end up in the lobby needing to be admitted. Instead of typing your name, look to the bottom of the window to find the sign in link and use your UIW email. If you find yourself stuck in the lobby, leave the meeting to try again and sign in.

MS Teams is a powerful tool that enhances communication and collaboration in Canvas, making it easier for students and instructors to work together. By incorporating Teams meetings into your courses, you can facilitate synchronous interaction, streamline communication, and boost social presence. Once you schedule a Teams meeting, you'll receive a unique meeting link. This link is the gateway to your online meeting space, but how do you get this link into your Canvas course? Fortunately, several methods exist to create and share a Teams meeting link within Canvas, each with its benefits and considerations. These options are found in the table below. Method Features Cons Recommendation Schedule Outside of Canvas and Share the Link Full control over all meeting settings and options. Schedule from familiar places like Outlook and the Teams app. Participants must be manually invited; otherwise, they can only join via the shared link. Sign-in is not required, so participants can join anonymously, limiting access to certain advanced meeting features. This method is ideal for: Instructors who need co-organizers help run the meeting. Situations where sharing a simple meeting link suffices, without needing formal invitations. Meetings where participant management is not a priority. "Microsoft Teams Link Creator" app in the Rich Content Editor Accessible from any text editor within Canvas. Greatly simplifies the meeting scheduling process. Cannot assign co-organizers to meetings created in this app. If the meeting link is lost before the meeting has started at least once, a new link must be generated. Sign-in is not required, so participants can join anonymously, limiting access to certain advanced meeting features. Can only take attendance within the meeting. This method is ideal for: Scheduling drop-in times like office hours. Classes where formal roles like co-organizers are not needed. Situations where ease of access is prioritized over advanced meeting features. The "Microsoft Teams meetings" menu in Canvas Available in the course Navigation Menu. Centralized menu for scheduling and joining class meetings. Automatically sends calendar invites to all invitees. Access all course participants to schedule and join meetings in one place. Signs participants into Teams through Canvas, ensuring a higher probability that participants are logged in for attendance tracking and access to advanced meeting features. Invites do not sync with the course roster, requiring manual updates for roster changes. The menu is prone to browser glitches, such as not loading the menu to view and join meetings. Relies on the instructor to comprehend the nuances of this method, including: Students will not see the meeting within the course menu if they weren't invited, opening up the potential for confusion and issues joining. This method is ideal for: Courses that primarily meet online with advanced features like breakout rooms, attendance reporting, and co-management. Instructors who want an integrated menu for joining and scheduling meetings directly within Canvas. Instructors who need to assign co-organizers to manage breakout rooms. Situations where automatic calendar invites and ease of use are important, despite occasional glitches. MS Teams in Canvas Video Overview In this video, you'll learn about each method for creating and sharing Teams meeting links into Canvas. Each method discussed in the video can also be found in the table above. If prompted, sign in with Cardinal Apps to view the video. Trouble with the embed? Direct link: Using Microsoft Teams In Canvas